Article I Name

1. This organization shall be called the Western Washington University Student Chapter of the Association for Computing Machinery. In these Bylaws it is referred to as the Chapter; the Association for Computing Machinery is referred to as the ACM.

Article II Purpose

1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:

a An increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.

b Greater interest in computing and its applications.

c A means of communication between persons having an interest in computing.

2. The Chapter will serve students at Western Washington University and other interested persons in the Bellingham community.

3. The Chapter is chartered by the ACM.

Article III Membership

The provisions of this section must conform to the membership provisions specified in ACM's Bylaws (Bylaw 6, Section 5; ACM Constitution Article 3).

1. Membership in the Student Chapter shall be open to all ACM members and nonmembers. [If you do not want non-ACM members to vote, you can create an Affiliate membership category.]

2. Voting membership in the Student Chapter shall be granted to chapter members who are also ACM members.*

Article IV Officers

1. The officers of this Chapter shall be: President, Vice President, Secretary, Treasurer, Activities Coordinator and Program Manager. These officers constitute the Council. A minimum of three officers to establish a Chapter; some Chapters combine the offices of Secretary and Treasurer. Other offices may also be established.

2. All officers of the Chapter must be members of ACM.

3. The officers shall be elected by a plurality of the votes cast at the annual election meeting. The elections will take place at the end of Fall Quarter.  The new officers shall take office on the first week of Winter Quarter and serve for one year.

4. No member may serve in the office of President or Vice President for more than two consecutive years.

Article V Duties of Officers

1. The President is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The President shall preside at all meetings of the chapter and of its Executive Council. The Executive Council shall consist of the Chapter officers, the Student Chapter Sponsor, and chairs of the ChapterOs standing committees.

2. The Vice President shall preside at meetings in the absence of the President, assist the President in the management of the Chapter, and perform other duties that may be assigned by the President.  Other duties of the Vice President include:

a. Organizing speakers from industry or the community to come and speak our local ACM.

b. Distribute Flyers to the appropriate places in order to advertise events.

3. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include:

a. Maintaining the records of the Chapter.

b. Preparation of the Chapter's activity report and officer contact information, and submission of these to ACM Headquarters.

c. Submission of any proposed amendment to these bylaws to the Presidents of the Membership Activities Board. Proposed amendments must be approved before they can be submitted to the Chapter's membership for a vote.

d. Perform other duties as assigned by the President.

4. The Treasurer shall collect dues, pay all bills, and maintain the Chapter's financial records. Duties of the Treasurer also shall include:

a. Preparation of the Chapter's Annual Financial Report for presentation to the Chapter at the Annual Election meeting.

b. Completion and submission of the Annual Financial Report to ACM Headquarters.

c. Performance of other duties as assigned by the President.

5. The Activities Coordinator shall coordinate social events.  Other duties of the Activities Coordinator include:

a. Organizing an intramural sport for the ACM.

Article VI Chapter Sponsor

The Sponsor shall be a faculty member or full-time staff member of your school. Each Student Chapter has one Sponsor.

1. The Student Chapter Sponsor shall be a voting member of ACM and either a member of the faculty or full-time staff of Western Washington University.

2. The Student Chapter Sponsor shall be selected by the Executive Council immediately following the Election Meeting. The selection shall be confirmed by the school.

3. The Student Chapter Sponsor shall be generally responsible for the activities of the Chapter. Specifically, the Sponsor:

a. helps provide continuity from year to year as student leadership and personnel change;

b. promotes good student-faculty relationships;

c. helps maintain university standards in all activities of the Chapter;

d. exercises financial supervision, if necessary, by:

i promoting prompt payment of bills and collection of dues, and

ii overseeing the settlement of all accounts in the event of dissolution of the Chapter; and

e. represents the Chapter interests to the faculty and administration.

Article VII Executive Council

There is no requirement that there be an Executive Council, but if there is one, the President would be the presiding officer. If there is no specific Executive Council, the set of officers are the Executive Council.

1. The Executive Council shall consist of the Chapter officers, the Student Chapter Sponsor, and chairs of the ChapterOs standing committees.

2. The Term of the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on the first week of winter quarter and serve for one year.

Article VIII Standing Committees

1. The standing committees of the Chapter will be created by need.  As events arise, standing committees will be formed in order

Article IX Temporary Committees

With the advice of the Chapter's Executive Council, the President may appoint such temporary committees as appropriate.

1. A Nominating Committee, consisting of at least three voting members of the Chapter, at least two of whom shall not be members of the Executive Council, shall be appointed by the Chapter President at least two months prior to the Election Meeting.

2. An Audit Committee shall be appointed by the Chapter President at the close of the fiscal year to assure the accuracy of the accounting of the Chapter's funds for the year. This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM headquarters.

Article X Meetings

1. Meetings shall be held as planned by the Program Committee. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.

2. The Annual Election meeting should be held at the last meeting of fall quarter. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the election of officers shall be held.

Article XI Disbursements and Dues

1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.

2. Dues shall be fixed annually by the Executive Council.

Article XII Amendment and Voting Procedures

1. All proposed changes to these Chapter Bylaws shall be approved by the Presidents of the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.*

2. No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as 50 percent of the voting membership of the Chapter or at least 10 members, whichever is greater.

3. A simple majority of the voting members present shall be required to carry a motion.

4. Officers will be elected by a plurality of votes cast.

Article XIII Dissolution of the Chapter

1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.

2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.*

*Mandatory Statement